Applications Guide

Overview

The Applications page is your grant pipeline. Every grant you click Track Application on appears here, organized by urgency so you always know what needs attention next.

Pipeline View

Your tracked grants are grouped by how soon they close:

Landing Soon (0–14 days): Grants closing within two weeks — these need immediate action

On the Runway (15–45 days): Grants with a comfortable window — ideal time to prep

In the Holding Pattern (45+ days): Grants with distant deadlines — track them now, prep later

Each card shows the grant title, agency, closing date, days remaining, funding amount, and your current status.

Application Statuses

When you track a grant, it starts as Tracked. Update the status as you progress:

Tracked: You've added this grant to your pipeline

In Progress: You're actively working on the application

Submitted: You've submitted your application through the agency's portal

Awarded: Your application was funded

Rejected: The application was not selected

Withdrawn: You chose not to pursue this grant

Change status from the application card or from the grant detail page.

Prep Sheets

Each tracked grant has a Prep Sheet — a guided worksheet that walks you through what you need to apply. Access it by clicking Start Prep on any tracked grant.

Prep sheets include:

SF-424 fields pre-filled from your tribal profile (organization name, EIN, address, etc.)

Document checklist tailored to the grant's requirements

Budget planning section for cost estimates

Narrative prompts based on the grant's evaluation criteria

Your prep sheet progress is saved locally in your browser. You can return to it anytime.

AI Tools

From a tracked grant's detail page, you can access AI-powered tools (Researcher tier and above):

AI Fit Score: See how well the grant matches your tribal profile

AI Proposal Generator: Generate first drafts of narrative sections, budgets, and project descriptions

Council Summary Export

Generate a Council Summary PDF from any tracked grant to share with tribal leadership. The summary includes the grant overview, funding details, key dates, and your fit score analysis — formatted for decision-makers who need the essentials without logging in.

Best Practices

Track grants early, even if you're not ready to apply yet — the pipeline view helps you plan ahead

Use urgency groups to prioritize: focus on Landing Soon grants first

Start prep sheets at least 4–6 weeks before the deadline

Gather required documents before filling out the prep sheet

Review SF-424 requirements for federal grants (see: SF-424 Application Forms)

Remember: you submit applications through the agency's own portal (e.g., Grants.gov), not through GrantsPath

Applications